The editorial board of Language and Culture commits to the internationally accepted principles of publication ethics expressed, in particular, in the recommendations of the Committee on Publication Ethics (COPE) http://publicationethics.org.
Each member of the editorial board, publishers, authors, reviewers and institutions involved in the publishing process shall adhere to ethical standards, rules and regulations and take any reasonable steps to prevent their violations.
Key terms used in the given provision:
Publication ethics is a system of professional conduct standards in relations between authors, reviewers, editors, publishers and readers when creating, disseminating and using scientific publications.
Author is a person or a group of persons (group of authors) involved in publishing the results of a scientific research.
Editor-in-chief is a person who heads the editorial board and makes final decisions concerning production and publication of the journal.
Publisher is a legal or natural person responsible for publication.
Plagiarism is a wrongful appropriation of another author’s scientific or artistic work, ideas, discoveries or inventions. Plagiarism may be a violation of copyright law and patent law and, as such, can entail legal liability.
Editorial Board is an advisory body consisting of competent persons, who assist the editor-in-chief in selecting, preparing and assessing manuscripts.
Reviewer is an expert, acting on behalf of a scientific journal or publisher and providing scientific assessments of copyright material in order to consider its publishing.
Manuscript is an author’s work submitted for publication in the journal.
1. Code of Conduct for Publishers (Tomsk State University)
In carrying out their activities, publishers are responsible for publication of author’s works, which implies that they shall:
1.1. Encourage the editorial board, the editorial and publishing group, reviewers and authors to fulfill ethical obligations in compliance with these requirements.
1.2. Ensure confidentiality of the submitted manuscript and any information until its publishing.
1.3. Recognize the fact that the activities of the journal are noncommercial, without any profit motives.
1.4. Publish corrections, clarifications, retractions and apologies when needed.
1.5. Enable the editorial board to exclude publications containing plagiarism and false data.
1.6. Discuss all editors’ alteration in the manuscript with the author to get their approval.
1.7. Publish the journal on a timely basis.
2. Code of conduct for Authors
When submitting to Language and Culture, authors (group of authors) are aware that they bear primary responsibility for the novelty and validity of scientific results, which implies adhering to the following principles:
2.1. Authors shall provide reliable research results. Deliberately false or fraudulent statements are not acceptable.
2.2. Authors shall ensure that research results are completely original. Every borrowed fragment or statement must be accompanied by a mandatory indication of the author and the original source. Excessive borrowing and any form of plagiarism including non-documented citations, paraphrasing or appropriating another person’s research results are non-ethical and unacceptable. The editorial board regards borrowings without references as plagiarism.
2.3. Authors shall avoid manuscript duplication (in the cover letter the author should indicate that the work is published for the first time). If some elements of the manuscript have been previously published, the author should refer to the earlier work and specify the differences.
2.4. Authors shall not submit the manuscript that has been submitted to another journal and is under consideration, as well as the manuscript already published in another journal.
2.5. It is important to recognize the contribution of all persons who, in one way or another, participated in the research; in particular, the manuscript should contain references to the works that significantly influenced the research.
2.6. Authors shall adhere to ethical principles when criticizing or commenting a third-party research.
2.7. All those who have made significant contributions should be described as co-authors. It is not acceptable to list persons who did not take part in the research.
2.8. Authors shall respect the work of the editorial board and reviewers and eliminate the indicated inaccuracies and justify them.
2.9. Authors shall submit and prepare their manuscripts in compliance with the journal guidelines.
2.10. If the author finds significant errors or inaccuracies in the manuscript under consideration or after its publication, they should immediately inform the editorial board.
3. Code of Conduct for Reviewers
Reviewers provide scientific expertise of copyright material, hence all their actions shall be impartial and the following principles shall be adhered to:
3.1. The manuscript received for reviewing shall be treated as a confidential document which cannot be passed for discussion or examination to the third parties unless authorized by the editorial board.
3.2. Reviewers shall know that the manuscripts they receive are the intellectual property of authors and are not to be disclosed. Confidentiality may only be breached if the reviewer declares unreliability or falsification of the information set forth in the manuscript.
3.3. Reviewers shall inform the editor-in-chief about any substantial or partial similarity of the manuscript under consideration and any other work, as well as the absence of references to statements, conclusions or arguments, which have been previously published in the papers of this or another author.
3.4. Reviewers shall give an objective and reasoned assessment of the research results, as well as clearly justified recommendations. Personal criticism of the author is inappropriate.
3.5. Reviewers’ comments and suggestions shall be objective and essential, aimed at improving the academic value of the manuscript.
3.6. Reviewers cannot take advantage of their awareness of the manuscript content until its publication.
3.7. Reviewers shall request the Editor to exclude them from the reviewing process in case they do not possess the required expertise, or cannot be objective, as in case of competing interests with any of the authors or institutions.
3.8. The manuscript review is confidential. The name of the reviewer is known to the executive secretary and the editor-in-chief. This information is not disclosed.
4. Code of Conduct for the Editor-in-Chief
In carrying out their activities, the editor-in-chief is responsible for making author’s works public, which implies abiding by the following basic principles:
4.1. When deciding on publication, the editor-in-chief shall be guided by reliability and scientific significance of the manuscript.
4.2. The editor-in-chief shall evaluate the intellectual content of the manuscript regardless of race, ethnicity, gender, sexual orientation, religious beliefs, origin, citizenship, social status or political preferences of the author.
4.3. Unpublished data from the submitted manuscripts shall not be used in personal interests or passed to the third parties without the author’s written consent. The information or ideas obtained in the course of editing and related to possible advantages shall stay confidential and not be used for personal benefit.
4.4. The editor-in-chief shall not allow the information to be published if there are sufficient grounds to believe that it is plagiarism.
4.5. The editor-in-chief shall:
- continuously improve the journal;
- follow the principle of freedom of opinion;
- strive to meet the needs of readers and authors of the journal;
- eliminate the influence of business or political interests on decision-making when publishing materials;
- decide on publication of materials according to the following main criteria: appropriateness of the manuscript to the journal; relevance, novelty and scientific significance of the submitted manuscript; presentation clarity; reliability of results and completeness of conclusions. A decision on publication is made on the basis of the quality of the research and its relevance;
- take all reasonable steps to provide a high quality of the published materials and protect the confidentiality of personal information.
- consider recommendations of reviewers when making a final decision on publishing the manuscript. The responsibility for a decision on publication is entirely borne by the editorial board of the journal;
- justify decisions regarding acceptance or rejection of the manuscript;
- allow the author of the reviewed material to substantiate their research viewpoint;
- not revoke the decision on publication made by the previous board, if the list of the editorial board members has been updated.
4.6. The editor-in-chief, together with the publisher, should not leave unanswered the complaints regarding the reviewed manuscripts or published materials; they also shall detect conflicts and take all necessary measures to restore the rights that have been infringed.
5. Conflict of Interest
To avoid any breach of publication ethics, it is crucial to eliminate any conflicts of interest of all the parties involved in publishing. Conflicts of interest arise when authors, reviewers or members of the editorial board have financial, scientific or personal relations that may influence their actions. Such relations are known as dual commitments, competing interests or competing loyalties.
In order to prevent conflicts of interest and in accordance with the ethical standards adopted by the journal, each party shall bear the following responsibilities.
The Editorial Board shall:
- pass the manuscript for consideration to another editorial board member if the initially appointed reviewer has a conflict of interest with the author of the manuscript;
- ask that all the parties involved in publishing report a potential conflict of interest;
- or make decisions to publish the information from the letter of the author concerning scientific and / or financial conflicts of interest if it is not confidential and may affect the published work evaluation by readers or the scientific community;
- publish corrections if a conflict of interest became known after publication.
The Author shall:
- list all known and potential sources of conflict of interest in the cover letter;
- indicate their employer and the source of research funding;
The Reviewer shall:
- inform the editor-in-chief about conflicts of interest (dual commitments, competing interests) and decline to review the manuscript.
Violations
If publication ethics is breached by the editor, authors or reviewers, a mandatory investigation is required. This applies to both already published and unpublished materials from the moment of publication. The editorial board shall seek clarification without involving those who may have a conflict of interest with any of the parties.
If the material containing significant inaccuracies has been published, it shall be immediately modified in a way accessible to readers and indexing systems.
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